Below you will find our full constitution that outlines our aims, promises and procedures.
PONTHIR CRICKET CLUB
- The name of the club shall be Ponthir Cricket Club. It shall be affiliated to the Ponthir District Sports Club and a member of the Welsh Cricket Association.
- The purpose of the Club shall be to play and promote the playing of amateur cricket in and for the village of Ponthir and the surrounding area.
- To promote Good Behaviour in cricket in accordance with the Sports Council for Wales Chwarae Teg Initiative 2001, and any amendments made to those guidelines from time to time by that Body or any of its approved successors.
- The Club shall consist of Playing Members, Junior Playing Members, Non-Playing or Social Members, Vice-Presidents, Business Sponsors and Life Members. The Membership year shall run from 1st May for 12 months to the following 30th Playing and Non-Playing Membership fee levels shall be fixed annually at the Annual General Meeting of the Club. Other membership levels are at the discretion of the individual Vice-President or Business Sponsor. Any agreed contribution shall qualify the donor as a Vice-President or Business Sponsor as appropriate.
- The Club shall strive to the best of its ability to ensure that equitable treatment is given to all with whom it has contact irrespective of gender, religion, disability, ethnic origin, age, language, social status or sexual orientation.
- The Club shall have the following Officers who are to be elected at the Annual General Meeting and who shall hold office until the next Annual General Meeting: Chairman, Vice-Chairman, Secretary, Treasurer, Auditor, Fixture Secretary, Chairman of Selectors, Youth Development Officer, Social Secretary and Captains of all Teams intended to represent the Club during the forthcoming season).
- The post of President of the Club is for the General Committee to decide annually and the President shall be formally invited and confirmed at the Annual General Meeting. The President shall be entitled to attend all meetings of the General Committee but shall not have a vote and shall not be counted as part of a quorum.
- The General Committee shall have the power to create Life Members to mark particular service or achievement or other quality worthy of the honour. Life Members are full members of the Club but the requirement to pay membership subscriptions is waived.
- The General Committee shall have the power to refuse membership of the Club, or to refuse the renew membership or to expel any member if it considers that the person concerned is not an appropriate person to belong to the Club, provided that it exercises this power in accordance with Clause 5 above.
- Selection of senior teams to represent the Club shall be carried out by a Selection Committee which shall comprise the Chairman of Selectors and the Captains of all the teams representing the Club or their nominated representatives. The President and Chairman may attend selection meetings as of right but have no voting capacity (unless as elected members of the selection committee).
- Selection of junior teams (under 15s and younger) shall be entirely at the discretion of the manager of the respective junior teams.
- If any Captain elected by the Annual General Meeting shall be unable or unwilling to fulfil that role throughout the year, or if the Annual General Committee fails to appoint a captain of any team, then the General Committee shall have power to appoint one or more persons to fulfil that role and that person or persons shall become a member of the Selection Committee.
- The Selection Committee may take a player’s all-round behaviour and general contribution to the club’s activities into account when selecting teams. Any player whose behaviour reflects badly on the Club or is prejudicial to the good running of the Club may not be selected.
- The Club will comply with the Child and Vulnerable Persons Policy and implementation procedures set out in the England and Wales Cricket Board Policy in October 2003, and any amendments made to those guidelines from time to time either by that Body or any of its approved successors. For the purpose of ensuring compliance with these policies and procedures, the General Committee shall appoint a Child Welfare Officer
- The entire management of the Club (except as otherwise provided) shall be deputed to the General Committee. The General Committee shall comprise the elected officers (paragraph 6), the President (paragraph 7), the Child Welfare Officer (paragraph 14) plus a minimum of 3 other Club members who shall also be elected annually at the Annual General Meeting. The General Committee shall comprise at least 9 members and shall have the power to co-opt additional members as it deems necessary. A decision-making quorum shall be 5.
- The General Committee may delegate any of its functions to sub-committees or individuals but such sub-committees or individuals may only act within the scope of the authority delegated by the General Committee and must be subject to reporting back to the General Committee.
- The General Committee shall meet as frequently as necessary to deal with the Club business. The Secretary shall notify all committee members of each General Committee meeting in advance of the date.
- The Disciplinary procedure of the Club, including right of appeal, shall follow the policy identified in clauses 18-20 0f the Welsh Cricket Association’s Constitution.
- The Club shall not play any cricketer during the period of ban by another League or Club, provided that the disciplinary procedure, including right of appeal, can be shown by the Welsh Cricket Association to have followed the model identified in clauses 18-20 of the Welsh Cricket Association’s Constitution.
- The Disciplinary Committee of the Club shall comprise three members of the General Committee, delegated by the General Committee for this purpose, and including at least one of the following Officers of the Club, namely, the Chairman, the Secretary, the Treasurer and the 1st Team Captain. Appeals shall be heard by the whole of the General Committee.
- It shall be a disciplinary offence for any member in connection with, or in the course of, any matches, events or activities of the Club to misconduct himself, or to act in a manner prejudicial to the good name or interests of the Club.
- Any complaint relating to a disciplinary offence shall be investigated and adjudicated upon by the Disciplinary Committee and the member concerned shall be entitled to attend a hearing before the Disciplinary Committee and to call witnesses. If the Disciplinary Committee find that the complaint is justified, they may reprimand that member or suspend him for one or more matches or expel him from the Club. The member shall have a right of appeal both against the finding and against the penalty and such appeal shall be by way of rehearing with the member having the same rights of attendance and calling witnesses. On appeal, the decision of the Disciplinary Committee may be confirmed, varied or reversed. The decision of the General Committee on appeal or, if no appeal, the decision of the Disciplinary Committee shall be final and binding.
- The Annual General Meeting is to be held between the end of the season and 31st December each year. Members shall be given at least two weeks’ notice of the date of the Annual General Meeting. All members of the Club shall be entitled to attend but junior playing members aged 15 or less shall not be entitled to vote.
- The Constitution may only be varied at an Annual General Meeting or Special Meeting and must be carried by a two-thirds majority of those present.
- A Special Meeting of the Club may be called by the General Committee at any time and the General Committee must call a Special Meeting if so requested by 25% of the members of the Club. The rules for notice, attendance and voting at a Special Meeting shall be the same as at the Annual General Meeting.
- All players may be requested with due notice to take part in tea preparation, bar work or groundwork rotas or other work for the general benefit of the Club. Refusal or failure to comply without reasonable excuse may be treated as grounds for not selecting the player concerned for one or more matches.
- The Club’s Treasurer shall handle the Club’s finances through whatever bank or building society accounts the General Committee shall decide are appropriate and all moneys belonging to the Club shall be paid into such The persons authorised to sign cheques on behalf of the Club shall be the Chairman, the Treasurer and the Secretary and all cheques shall require the signatures of two of these officers. The Club’s Auditor shall be appointed at the Annual General Meeting.
- The Financial Year of the Club shall run from 1st October to 30th September each year. As soon as practicable after the end of the Financial Year, the Treasurer shall prepare the Club’s accounts for that year which shall be audited by the Club Auditor and presented to the members of the Club at the Annual General Meeting.
- If the Annual General Meeting, for whatever reason, is unable to agree or fill a particular appointment, the General Committee shall be delegated responsibility for appointing a member to that vacancy.
- No member shall be entitled to be paid for playing for the Club, but the Club may employ members and remunerate them for providing goods and services.
- The Club shall not be dissolved except at a General Meeting specially convened and at which votes in favour of the resolution comprise at least three-quarters of the votes cast.
- In the event of the Club ceasing to exist, and following the discharge of all debts and liabilities, all assets at the time of dissolution shall become the property of the Welsh Cricket Association. No member may obtain any asset from the Club.